[White Paper] The Need for Third-Party Archiving in Office 365












Using Office 365? Considering it? Don’t miss the valuable information about data protection, email archiving and Office 365 in this detailed white paper from the experts at Osterman Research.

Executive Summary
In today’s complex business, legal and regulatory environments, basic email archiving functionality is not enough and may end up costing an organization more than expected.

Office 365 does include several built-in general-purpose email archiving capabilities and some basic functionality, such as simple eDiscovery and high-level retention capabilities for regulatory compliance. However, for many, these simple capabilities may not be enough. For example, the Search capability built into Office 365 presents several important limitations that many will find difficult to accept, especially for those trying to respond to discovery requests.

Key Takeaways

  • The legal, regulatory and business requirements for email archiving continue to grow and are becoming more complex.
  • The risks and costs associated with inadequate email archiving capability continue to rise.
  • In today’s legal and regulatory environments, a powerful and comprehensive search capability is a must. Known Office 365 search limitations pose additional risks and costs not found with more powerful third-party archiving solutions.
  • Office 365 email archiving does provide many basic archiving capabilities, but does not meet the additional eDiscovery and regulatory requirements with which many organizations are faced.
  • Many third-party email archiving vendors have designed their solutions to meet the most stringent and complex email archiving requirements.

Where Office 365 Still Falls Short
See the specific limitations and their potential business implications:

  • General Usability Issues
  • Storage Management
  • Lack of Granularity in Retention / Disposition
  • Archive Mailbox Issues
  • Defensible Disposition
  • Productivity/Search
  • eDiscovery
  • eDiscovery Search and Indexing
  • Protection of Archived Content
  • Longevity of Archived Email

Bonus: Email Archiving Checklist
Use this comprehensive list of considerations to evaluate your organization’s email archiving requirements and determine whether Office 365 adequately addresses them.

Don’t miss out! See for yourself: As the industry moves toward more centralized and granular information governance automation, third-party archiving solutions offer the best, most cost effective way to meet these requirements while enhancing Office 365 capabilities.

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